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Health Verification Form (HVF)

Candidates selected for in-country projects must complete a Health Verification Form (HVF) and submit it to the cooperating agency no later than 15 business days after receipt of an acceptance letter. Offers to participate in an in-country English Language Fellow or Specialist project are conditional, pending medical clearance. Selected candidates whose HVFs are not cleared will be notified and their offer to participate in the program will be rescinded.

Only candidates that have been selected for a specific in-country English Language Fellow or Specialist project will complete the HVF. To complete the HVF, you will need to schedule a clinical examination with an appropriate provider, who must complete parts of the form in consultation with you. The examination does not have to be completed in the United States, but the examination must be provided by, and the HVF signed by, a licensed physician, doctor (MD, DO, or foreign equivalent), or nurse practitioner, who is not a member of your family.

The HVF includes the following sections:

  1. Part I – Personal data. In this section, you will need to provide:
    1. The names of medical professionals you have consulted within the past three years, except for routine physical examinations. 
    2. Emergency contact information for individuals who could be notified in case of emergency during your project; and contact information for your medical proxy, if applicable.                                                                                                                                                       
  2. Part II – Medical history and clinical examination. This section must be completed by your examining provider, with your consultation. This section includes:
    1. A comprehensive medical history overview, including all diagnosed conditions, hospitalizations, and past medications (taken in the past three years). For any conditions or symptoms marked as “YES”, you will be asked to provide additional explanation. Your examining provider may also recommend a test to allow for further explanation of the current status of the condition and/or the prognosis or outcome. If you are at increased risk for severe illness from COVID-19, you will need to be prepared to discuss this with your examining provider, as well as any proposed safety measures. Familiarize yourself with COVID-19 related information posted by the Centers for Disease Control and Prevention (CDC).
    2. Results of your clinical examination, as well as a list of any current medications and a plan for how those medications will be provided during your project. You will also need to complete a plan for how any required medical care for any active and/or chronic conditions will be provided during your project, including information regarding mental health conditions.                                                                                                                                     
  3. Provider’s Statement. This section asks the examining provider to state, based on the clinical examination and on your physical and emotional history, if they consider you to be physically and emotionally able to travel and teach abroad in the specific project location(s), and/or if they have concerns regarding your risk factors for severe illness from COVID-19.                                                                      
  4. Candidate’s Statement. In this section, you must certify that the information on the HVF is complete and accurate, as well as certify your understanding of the program’s medical clearance policies.

Laboratory Evaluation: There are no specific laboratory tests required as part of the HVF, although the program may request further testing based on your medical history. Your examining provider will be encouraged to obtain appropriate tests as indicated by your medical history and results of the clinical examination or your project location(s) (e.g., G6PD for malarial areas). For example, a diabetic patient should have a recent blood sugar determination or patients with HIV infection should obtain a CD4 count and those results should be submitted with the HVF.

Vaccinations: There are no specific vaccinations required as part of the HVF, but you should discuss the relevance of vaccinations with your examining provider, as related to your project location(s). It is solely your responsibility to determine any vaccinations and/or tests specifically required by your country(ies) of assignment.

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